Tender Preparation:
Assume you are the leader of a company’s Tendering Team in ‘Supply and Delivery of Aerators for WTP’, manufacture and supply contract for Melbourne Water. The assignment will be undertaken from two (2) separate perspectives:
1- from the perspective of the Owner
2- from the Providers perspective.
Perspective 1: The Owner
1- Explain the benefits and risks associated in using the contracting form nominated. Include in your discussion factors such as the context, organizational experience, specifics of the project, risk profile of the project. You should also clearly outline the anticipated time dimensions for the project and the reasons behind the suggested timeframe.
2- Detail and discuss the reasons behind the selection of specific contract terms, be it abased on one of the Australian Standard General Conditions of Contract, (e.g. AS4300 design and construct)or a bespoke form of agreement. A completed AnnexurePart A or tender response document may form an appendix to your assignment.
Perspective 2: The Provider
3- Prepare a briefing document for the Chief Executive Officer of your organisationdetailing the current market conditions associated with bidding for the project andwhy you think it sensible to have chosen the specific project on which to bid. Yourbrief is to include details of the general market (as of today 2015), the economicclimate, alignment of the project with your company strategy, your likelycompetitors, resourcing, cash flow and other risks associated with proceeding with atender for the project. The objective of the briefing note is to have the CEO make adecision as to whether your company should pursue the tender and develop a bid.
4- Based on the specifics of your chosen project identify five to ten critical risks and/oropportunities associated with the project. Sufficient detail is to be provided to justifythe significance of identifying these risks as priorities. Matters for considerationwould include (but not be limited to): the company’s relationship with the Client, thecompany’s experience and track record in this type of work, the clarity of thedocumentation provided and specific risks associated with the project.Importantly, the document prepared for parts 3 and 4 of this assignment should be prepared inaccordance with that expected of an internal company briefing note.
Remember, data for this assignment should only be collected from public sources, e.g. currentaffairs material.
5- Detail a strategy for your tender. What is going to make your tender a winner? Whereis your commercial advantage? What commitments is your company prepared tooffer to improve your chances of success?Consideration should also be given to:
? Commercial aspects associated with producing a complying tender.
? Your attitude to seeking later variations and claims.
? Risk management and risk mitigation considerations.
6- Assume your company has decided to pursue this opportunity. Develop a TenderPreparation Plan for the preparation and submission of your company’s tender. Thisplan is to cover the tender period; it is not a full program for the delivery of theproject.Your plan should:
? Outline the tasks to be completed as a part of preparing the tender and thisinformation should be presented as a schedule (in a bar chart).
? Identify the specific resources required during the tender phase and preparean organizational chart for these resources.
? Indicate how the final tender price would be developed and then signed offby your company. Include a flow chart of the approval process.
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